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Jobs

Music Program Coordinator, Special Music School High School
Institutional Giving Associate
Front Desk/Receptionist
Box Office Associate
Senior Accountant

Music Program Coordinator, Special Music School High School

Kaufman Music Center is seeking a Music Program Coordinator for its Special Music School High School. This position reports to the High School Dean of Music.

Primary Responsibilities

  • Producing rehearsals, student performances and juries, including permits, set up, scheduling and tracking
  • Assisting in all aspects of the admissions process
  • Helping with instrument maintenance and care
  • Maintaining the calendar and schedule for the high school: providing calendar/event information to Kaufman Music Center staff and faculty, students, families, the NYC Department of Education, and the Special Music School Parent Teacher Association
  • Scheduling of teaching and rehearsal spaces for the high school
  • Coordinating high school assessments, juries, concerts, performances and recruiting events
  • Liaising with students, faculty and staff to organize documentation for the music program such as performance request forms, jury forms, concert programs, grade collection, assessments, etc. 
  • Serving as the initial contact with families, faculty and outside parties regarding school events, schedules, and requirements
  • Facilitating communication among various constituents, including faculty, guest artists and Artists-In-Residence
  • Maintaining student files
  • Tracking and monitoring student attendance in music classes, ensembles and private lessons
  • Assisting in the purchasing of supplies and instruments
  • Supporting the Special Music School Director and High School Dean as needed

Qualifications
The ideal candidate is organized, methodical and able to work in a fast-paced environment. Must have ability to work under pressure, multi-task, have outstanding telephone etiquette and interpersonal skills. Music background required and experience in an arts/education environment preferred. Strong communication skills, both verbal and written, are very important.

Computer skills: Microsoft Office, particularly Excel, Word and Google Suite. Music software knowledge would be a plus.

Salary
$47-$52K


Institutional Giving Associate

Kaufman Music Center is seeking an Institutional Giving Associate to join its Development Department. This position will report to the Manager of Institutional Giving and will work in close collaboration with other members of the Development team to raise funds that support the Center’s work, mission, and institutional fundraising goals. The Institutional Giving Associate will provide administrative assistance to the team and help support a growing portfolio of foundation, corporate and government funders who collectively represent approximately 30% of Kaufman Music Center’s contributed revenue goals. The Institutional Giving Associate will support the team in managing and further expanding the Center’s grant portfolio by preparing and submitting grant proposals and reports, helping to maintain thorough and accurate records of funder correspondence, and providing administrative support.

Essential Duties and Responsibilities

  • Providing administrative support to a high-performing development team
  • Supporting the creation, preparation, and submission of acknowledgement letters, proposals and reports for foundations, corporations and government agencies
  • Assisting with institutional funder cultivation and stewardship, including participating in select donor events
  • Working closely with the Manager of Institutional Giving to implement and evaluate short-term and long-term goals for the Center’s institutional fundraising efforts
  • Helping to maintain institution-wide data collection and grant tracking systems, including tracking outreach and communications via Tessitura
  • Researching potential foundation, corporate, and government funders
  • Completing additional writing and editorial projects as needed

Other requirements

  • Excellent writing and communication skills
  • Ability to quickly synthesize a variety of material into effective and compelling prose
  • Strong attention to detail, follow-through, and organizational skills
  • Positivity, flexibility and resourcefulness in a deadline-driven environment
  • A passion for the field of arts philanthropy
  • Proficiency with Microsoft applications and experience with data management (Tessitura experience a plus)
  • Grant writing experience and experience working in the arts are preferred, but not required
  • Enthusiasm for Kaufman Music Center’s mission and an eagerness to connect supporters with its work

Salary
$50-$55K

To Apply
Please email cover letter and resume to jobs@kaufmanmusiccenter.org. Subject line should read: Institutional Giving Associate. Please indicate in your cover letter how your experience matches the needs of the position. Kaufman Music Center is an Equal Opportunity Employer. No phone calls, please.


Front Desk/Receptionist

Kaufman Music Center is seeking a part-time Front Desk/Receptionist to greet and assist all students, staff, and visitors on weeknights and weekends. The ideal candidate will be a welcoming, efficient presence in our lobby, providing the highest level of customer service. The candidate must be able to relate to many different constituencies, both internal and external; promote a positive work environment; handle room assignments and financial transactions; juggle multiple tasks simultaneously and be a proactive problem solver. Must be proficient in MS Office, Outlook, and be able to quickly learn new software.

The position is approximately 15-20 hours/week.

Requirements

  • Strong customer service and interpersonal skills – both in person and over the phone
  • Ability to work nights and weekends
  • Communicate openly and effectively
  • Welcoming, friendly demeanor
  • Excellent people skills and ability to relate to both adults and children
  • Computer literacy with proficiency in Microsoft Outlook and Word
  • Ability to multi-task, and to thrive in a fast-paced environment
  • Prior experience with scheduling software and access control software recommended
  • 2+ years’ related experience required; bachelor’s degree preferred
  • A music or performing arts background is desirable

Responsibilities

  • Greet everyone who enters the building, making sure they show ID or sign in and out
  • Direct visitors and announce them to the administration before sending them upstairs
  • Reserve space for studio rentals and maintain records for current studio renters
  • Handle financial transactions for studio rentals and classes; reconcile daily cash transactions
  • Communicate with maintenance regarding building needs, setup requirements, etc.
  • Answer telephones, direct inquiries and deliver message promptly
  • Sign for packages and deliveries
  • Compile mailing list requests and assist with clerical tasks as needed

Salary
$15 per hour, part time

To Apply
Please email cover letter and resume to jobs@kaufmanmusiccenter.org. Subject line should read: Front Desk/Receptionist. Please indicate in your cover letter how your experience matches the needs of the position. Kaufman Music Center is an Equal Opportunity Employer. No phone calls, please.


Box Office Associate

Kaufman Music Center is seeking a part-time Box Office Associate for Merkin Hall.

Responsibilities

  • Maintain the highest standard of customer experience
  • Sell tickets in person and via phone
  • Respond to all phone inquiries and messages
  • Print batch tickets for mailing
  • Fill comp lists
  • Organize will call and distribute at events
  • Catalogue and fill mail orders from brochure mailings
  • General assistant to box office manager
  • Any other duties reasonably related to the functions described above

Requirements

  • Strong organizational and customer service skills
  •  Possesses excellent communication skills
  • Capable of carrying out a wide array of duties
  • Works well in a team environment with minimum supervision and is responsible and flexible.
  • Box Office or visitor services related experience preferred.
  • Previous experience with Tessitura ticketing software is strongly desired.

Salary
$15 per hour, part time

To apply
Kaufman Music Center is an equal opportunity employer. To apply, please email cover letter, resume and salary requirements to jobs@kaufmanmusiccenter.org with Box Office Associate in the subject line. Applications will be kept confidential.


Senior Accountant

Kaufman Music Center is looking for an experienced, detail-oriented Senior Accountant. Reporting to the Chief Financial Officer, the Senior Accountant will assist with all aspects of the daily operation and functions of the Finance Office.

Essential Duties and Responsibilities

  • Process cash receipts, accounts payable, and other operational transactions
  • Summarize and post payroll activity to general ledger
  • Reconcile bank accounts, credit card merchant accounts, and investment accounts
  • Assist with analysis, tracking, and reconciliation of various other general ledger accounts and activity
  • Assist with preparation and issuance of monthly internal financial reports
  • Prepare schedules and compile documentation in support of the annual audit
  • Assist with documentation of accounting policies and procedures
  • Assist with responses to external requests for institutional data (government surveys, grant proposals and census reports)
  • Prepare and issue annual 1099’s and assist with other tax and regulatory filings
  • Other accounting and finance duties as assigned

Requirements

  • Bachelor’s Degree required, preferably in Accounting or Finance
  • Three to five years of accounting/bookkeeping experience; experience with nonprofit accounting preferred but not required
  • Familiarity with payroll processing; ADP preferred
  • Strong proficiency with Excel and other Microsoft applications
  • Excellent writing and communication skills
  • Strong attention to detail, follow-through, and organizational skills
  • Positivity, flexibility, and resourcefulness in a deadline-driven environment

Salary Range
$60,000-$75,000 per year

To apply
Kaufman Music Center is an equal opportunity employer. To apply, please email cover letter, resume and salary requirements to jobs@kaufmanmusiccenter.org with Senior Accountant in the subject line. Applications will be kept confidential.