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Facilities Manager
Part Time Controller

Director of Facilites

Kaufman Music Center seeks a Director of Facilities responsible for the smooth and safe operation of the facility. This new position reports to the Executive Director.

Responsibilities:

  • Ensures a safe, welcoming and professional environment that meets the needs of all Kaufman Music Center constituents (students, parents, artists, staff, board, volunteers and visitors).
  • Responsible for all aspects of facilities management including daily operations, preventative and routine maintenance. and repairs.
  • Manages large scale capital improvement projects.
  • Works closely with Chief Administrative Officer on facilities budget management and operational matters.
  • Recruits, hires and manages maintenance staff.
  • Negotiates and evaluates contracts for facilities infrastructure including construction and building-wide systems and equipment; maintains good business relations with vendor contracts.
  • Ensures compliance with all Local, State and Federal laws, codes, permits and standards for building operations and safety.
  • The Center’s liaison for external relations with NYC departments (police, fire, sanitation and building inspectors)
  • Liaises with outside IT Service provider.
  • Provides appropriate support for ongoing classes and performances.
  • Works with School Safety Team to comply with all safety and security regulations.
  • Schedules required annual inspections and ensures timely follow up/registrations.
  • Maintains inventory of building supplies and equipment.
  • Collaborates with Senior leadership on developing policies and procedures for safety and security; manages security and is primary contact for the Emergency Management team.
  • Serves on committees as required.

Requirements:

  • At least five years of Facilities experience.
  • Experience with project management regarding future planning for facility usage and construction.
  • Appropriate certifications preferred.
  • Ability to think strategically and balance day-to-day operations with long-term planning for the facility.
  • Knowledge of all aspects of building systems, contractual maintenance, construction and related services.
  • Technical knowledge of building system operation with proficiencies in electrical, plumbing and HVAC distribution systems.
  • Strong organizational and time management skills.
  • Excellent interpersonal and customer service skills.

To Apply:  Applicants should communicate through jobs@kaufmanmusiccenter.org.  Please send CV, cover letter and salary requirement.  Please place the following in the subject line of your email: Director of Facilities.  Salary will be commensurate with experience. Competitive benefits package. Kaufman Music Center is an equal opportunity employer.
 

Part Time Controller

Kaufman Music Center seeks a part time Controller for its Finance Office. A member of the Administration team, this position reports to the Chief Administrative Office. The Controller is responsible for taking on a leadership role in financial decision-making and provides strategic financial input to senior management.  Ensures the smooth daily operation of accounting and bookkeeping functions.
 
Responsibilities

  • Preparation of monthly financial statements
  • Reconciliation of all bank accounts and custody accounts
  • Monthly reconciliation of Development Income and Pledges
  • Analysis of all balance sheet and selected P & L accounts
  • Posting general ledger
  • Investment of short-term cash accounts
  • Liaison for bank relations
  • Review of payroll tax returns
  • Preparation of annual 990 questionnaire and review of tax return
  • Preparation of year-end reports and oversight of annual audit; works with outside accountants on an as-needed basis
  • Oversight of bookkeeping and payroll functions
  • Preparation of Cash and Endowment reports
  • Preparation of annual financial reports for City government agencies
  • Assists in developing and documenting business processes and accounting policies to maintain and strengthen internal controls

Requirements

  • Bachelor’s degree in Accounting; CPA preferred
  • 5 – 8 years of accounting/finance experience; nonprofit experience preferred
  • Experience with MIP fund accounting preferred
  • Advanced Microsoft skills, specifically Excel
  • Ability to meet strict deadlines and to thrive in a fast-paced environment
  • Strong written and verbal communication and interpersonal skills

Schedule:  Three days per week, occasionally four during busy seasons.

To Apply
 Please send CV, cover letter and salary requirements to jobs@kaufmanmusiccenter.org. Please place "Controller" in the subject line. Salary will be commensurate with experience. Kaufman Music Center is an equal opportunity employer.