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Jobs

Senior Director of Marketing & Communications
Institutional Giving Associate 
Part Time Front Desk/Receptionist
Finance & HR Associate
Program Coordinator (Part-Time Temporary)

Senior Director of Marketing & Communications

 Kaufman Music Center seeks a Senior Director of Marketing and Communications who will create and oversee the implementation of a strategic plan to promote the Center’s unique brand to a wider audience. The Senior Director will partner with the leadership team on a comprehensive marketing strategy that differentiates the uniquely defined opportunity that Kaufman Music Center provides while managing a marketing budget that delivers in accordance with the overall vision of the organization. The ideal candidate will have a passion for both music and education, with an ability to operate at a 50,000 ft or 500 ft level of execution. Kaufman Music Center’s programs have captured the hearts and minds of many on the global performing arts stage, therefore the need has become clearer now more than ever to grow all components of its marketing, communications, and public relations efforts, so we may generate awareness, consideration, preference, and next-level opportunity.

Principal Duties and Responsibilities include:
Responsibility for all marketing functions including communications (internal and external), branding, content creation, events, digital marketing strategy and execution, and development in support of attracting new audiences, students and donors including:

  • Support the Executive Director, Leadership, artists, students, and others in preparation for media opportunities and presentations
  • Collaborate closely with Development Department to support fundraising, stewardship campaigns and donor related activities
  • Manage relationships with internal and external sponsors and partners to accelerate marketing initiatives.
  • Manage the marketing budget to plan, working closely with the Kaufman leadership team
  • Collaborate closely with Leadership and Program Staff to amplify concert presentation and programmatic news as well as other new initiatives.
  • Lead integrated marketing programs and campaigns from strategy to execution, including print and digital advertising, direct mail, web site, email, social media, and paid media
  • Lead marketing and communications staff, liaise with public relations firm, oversee box office staff
  • Cultivate relationships with Kaufman Music Center partners, renters, clients, and co-presenters to achieve common goals
  • Define specific goals for the organization and measure the impact of marketing initiatives using well-defined metrics and KPIs.
  • Understand the competitive music, education and performing arts landscape and define approaches to differentiate the Kaufman Music Center’s value-proposition

Job Requirements

  • A minimum of 7 years marketing and communications experience with design and management of integrated, strategy-driven marketing campaigns
  • Bachelor’s degree required, experience working in a performing arts organization preferred
  • Experience working with external advertising, PR/media, and events agencies
  • Strategic, results-driven, motivated, creative
  • High level of organization, problem solving and communication skills
  • Ability to inspire teams to set priorities and meet deadlines
  • Must be highly adaptable and excited about the mission of the organization
  • Emotional intelligence, financial acumen, a collaborative team spirit and a good sense of humor

To Apply
Kaufman Music Center is an equal opportunity employer.  To apply, please email cover letter, resume and salary requirements to jobs@kaufmanmusiccenter.org with Senior Director of Marketing and Communications in the subject line. Applications will be kept confidential.


Institutional Giving Associate

Kaufman Music Center is seeking an Institutional Giving Associate – a newly-created role – to join its Development Department. This position will report directly to the Assistant Director of Development, the Institutional Giving Officer, and will work in close collaboration with other members of the Development team members to raise funds that support the Center’s work, mission, and institutional fundraising goals.

In this newly-created role, the Institutional Giving Associate will provide administrative assistance to the team and help support a growing portfolio of foundation, corporate and government funders who collectively raise more than 50% of Kaufman Music Center’s contributed revenue goals. The Institutional Giving Associate will support the team in managing and further expanding the Center’s grant portfolio by preparing and submitting grant proposals and reports; helping to manage the Center’s grant calendar; helping to maintain thorough and accurate records of funder correspondence; and providing administrative support.

Essential Duties and Responsibilities:

  • Supporting the creation, preparation, and submission of letters, proposals, reports, and budgets for foundations, corporations, and government agencies
  • Assisting with institutional funder cultivation and stewardship, including participating in select donor events
  • Working closely with the Assistant Director of Development to implement and evaluate short-term and long-term goals for the Center’s institutional fundraising efforts
  • Helping to maintain institution-wide data collection and grant tracking systems
  • Researching potential foundation, corporate, and government funders
  • Completing additional writing and editorial projects as needed
  • Maintaining donor lists and other supplementary materials
  • Providing administrative support to a high-performing development team

Other requirements:

  • Excellent writing and communication skills
  • Enthusiasm for Kaufman Music Center’s mission and an eagerness to connect supporters with its work
  • An interest in learning about the field of arts philanthropy
  • Ability to quickly synthesize a variety of material into effective prose
  • Strong attention to detail, follow-through, and organizational skills
  • Proficiency with Microsoft applications and experience with data management (Tessitura experience a plus)
  • Positivity, flexibility, and resourcefulness in a deadline-driven environment
  • Grant writing experience and experience working in the arts are preferred, but not required

To Apply
Kaufman Music Center is an equal opportunity employer.  To apply, please email cover letter, resume and salary requirements to jobs@kaufmanmusiccenter.org with Institutional Giving Associate in the subject line. Applications will be kept confidential.


Part Time Front Desk/Receptionist

We are seeking to hire a part-time Front Desk/Receptionist to greet and assist all students, staff, and visitors on weeknights and weekends. The ideal candidate will be a welcoming, efficient presence in our lobby, providing the highest level of customer service. The candidate must be able to relate to many different constituencies, both internal and external; promote a positive work environment; handle room assignments and financial transactions; juggle multiple tasks simultaneously and be a proactive problem solver. Must be proficient in MS Office, Outlook, and be able to quickly learn new software.

Requirements:

  • Strong customer service and interpersonal skills – both in person and over the phone
  • Computer literacy with proficiency in Microsoft Outlook, Word
  • Ability to work nights and weekends
  • Communicate openly and effectively
  • Welcoming, friendly demeanor
  • Excellent people skills and ability to relate to both adults and children
  • Ability to multi-task, and to thrive in a fast-paced environment
  • Prior experience with scheduling software and access control software recommended
  • 2+ years’ related experience required; bachelor’s degree preferred
  • A music background is desirable

Responsibilities:

  • Greet everyone who enters the building, making sure they show ID or sign in and out
  • Direct visitors and announce them to the administration before sending them upstairs
  • Reserve space for studio rentals and maintain records for current studio renters
  • Handle financial transactions for studio rentals and classes; reconcile daily cash transactions
  • Communicate with maintenance regarding building needs, setup requirements, etc.
  • Answer telephones, direct inquiries and deliver message promptly
  • Sign for packages and deliveries
  • Compile mailing list requests and assist with clerical tasks as needed

The position is roughly 15-20 hours/week. Preference given to candidates with a background in classical music or the Arts.

To Apply
Please email cover letter and resume to jobs@kaufmanmusiccenter.org. Subject line should read: Front Desk/Receptionist.  Please indicate in your cover letter how your experience matches the needs of the position. Kaufman Music Center is an Equal Opportunity Employer. No phone calls, please.


Finance & HR Associate

Kaufman Music Center is looking for an experienced, detail-oriented Finance and HR Associate reporting to the Chief Administrative Officer and the Controller. The Finance and HR Associate will assist with daily operation of the Finance Office, and will work closely with the Bookkeeper/Payroll Manager to support payroll processing and employee benefits administration.  

Essential Duties and Responsibilities:

  • Reconcile iation of all bank accounts, credit card merchant accounts, and custody accounts
  • Assist with analysis and reconciliation of various other general ledger accounts and activity
  • Prepare schedules and compile documentation in support of the annual auditation of schedules for the Controller’s review and analysis
  • Assist with documentation of accounting policies and procedures
  • Assist with ADP payroll processing and related reports
  • Assist with recruitment of personnel, including drafting job descriptions, posting available positions, reviewing application materials, and processing background checks and review of new employee payroll documents. 
  • Liaison with Principal for DOE fingerprinting processing and tracking of new employees
  • Assist with the on boarding of new employees, including review of new employee payroll documents, timeclock set up, and coordination with IT for set up of email and voicemail
  • Liaise with Principal of Special Music School for DOE fingerprinting processing and tracking of new employees
  • Coordinate with IT for set up of email and voicemail
  • Respond to staff inquiries regarding HR policies and procedures
  • Assist with the administration of employee benefit programs
  • Liaiseon with broker to obtain certificates of insurance and assist with preparation of annual insurance renewal applications
  • Assist with the administration of employee benefit programs
  • Respond to external requests for institutional data (government surveys, grant proposals and census reports)

Other Requirements:

  • Bachelor’s Degree required, preferably in Accounting or Finance; 2+ years’ related experience preferred
  • Working knowledge of nonprofit accounting/bookkeeping; Eexperience with MIP preferred but not required
  • Experience with payroll processing; ADP preferred
  • Excellent writing and communication skills
  • Strong pProficiency with Excel and otherwith Microsoft applications, especially Excel
  • Experience with ADP preferred
  • Strong attention to detail, follow-through, and organizational skills
  • Positivity, flexibility, and resourcefulness in a deadline-driven environment

To Apply:
Kaufman Music Center is an equal opportunity employer.  To apply, please email cover letter, resume and salary requirements to jobs@kaufmanmusiccenter.org with Finance and HR Associate in the subject line. Applications will be kept confidential.


Program Coordinator (Part-Time Temporary)

Kaufman Music Center seeks a Program Coordinator to handle production of all program books for Merkin Hall including presentations, co-presentations and rentals events. The PC also manages the online archive for Merkin Hall performances as well as the physical program archive both internally and with the New York Public Library for the Performing Arts. Additionally, the PC handles quarterly license reporting to ASCAP, BMI and SESAC.

The Program Coordinator is a part-time temporary position that reports to the Director of Artistic Planning for Kaufman Music Center

Knowledge and Abilities:

  • Strong knowledge of creation of print publications. Familiarity with musical repertoire including classical, jazz, pop, and world music.
  • Detail oriented focus on copy editing and proof reading. Prior experience managing production of print publications for performance venues including coordinating with printing houses.
  • Knowledge of Adobe InDesign. Experience working with printers and managing issues of layout and pagination for publications.
  • Strong management skills for coordinating information from multiple sources including artists, artist managers and presenters. Project management and problem-solving experience with collaborating across other departments including Marketing and Development.  
  • Strong organizational skills for tracking program information and managing archives of past program books.
  • Strong interpersonal skills and ability to work with diplomacy and tact with artists and staff.
  • Problem-solving skills and the ability to multi-task.
  • Excellent communication and organizational skills
  • Enthusiasm for working in a performance space that bridges professional concert presentation and music education.

Responsibilities:

  • Design printed program books for all performances at Merkin Hall including presentations, co-presentations and rental events.
  • Coordinate and gather all necessary information for program books from artists, artist managers and presenters including: repertoire, artist bios, program notes and funder credits
  • Proof all funding credits, staff listings, and program book ads with Marketing and Development departments.
  • Manage printing and timely delivery of all program books for Merkin Hall performances with printing house.
  • File quarterly BMI, ASCAP and SESAC license reports for all Merkin Hall performances.
  • Manage the program archive for Kaufman Music Center as well as submit program books to the performance archive at the New York Public Library for the Performance Arts.

Requirements:

  • 2 years work experience in publishing and/or arts administration, including some project management experience
  • Bachelor’s Degree in English, Journalism, Performing Arts or a related field a plus
  • Ability to work a part time schedule during weekdays at standard business hours (9am to 5pm)
  • Ability to work independently and with full accountability
  • Ability to work in Adobe InDesign

Position Available: Immediately through June 1, 2022

Kaufman Music Center is an equal opportunity employer.  To apply, please email cover letter, resume and salary requirements to jobs@kaufmanmusiccenter.org with Program Coordinator in the subject line. Applications will be kept confidential.